Log the current odometer reading on the vehicle allocated to you. It's a quick weekly check-in that keeps your workspace's servicing predictions accurate for vehicles that don't get a daily prestart.
Who can use it — Anyone signed in with a tenant — there's no special permission. What matters is whether a vehicle is actually allocated to you; that's what decides whether you see any of this at all. See Roles & Permissions for how access generally works.
Where to find it — two places, both of which appear only once a vehicle is allocated to you:
- Your dashboard. A Your vehicle card lists what you're holding, when each was last read, and gives you a Log odometer button right there. It flags anything that's due and disappears entirely when you hold no vehicle.
- My Workspace → My Work Log → My Vehicle. The full list, in a tab beside My Prestarts. The tab carries a badge when a reading is due.
This used to be its own sidebar entry. It's a weekly nudge rather than somewhere you go, so it's now prompted where you already are.
How to use it
- Either card or tab lists every vehicle currently allocated to you, with its Vehicle number, Make / Model, current Odometer (km), and when it was Last reading taken (or "Never").
- Click Log odometer for the vehicle you're updating. A panel slides in from the side.
- Enter the Current odometer (km) reading and, optionally, a short Note.
- Click Save reading. The reading is recorded and the vehicle's odometer and "last reading" date update immediately.
The reading can't be lower than what's currently recorded for the vehicle — if you enter a lower number the save is rejected with a message telling you the current reading it needs to match or beat.
Reminders and escalation
- If a vehicle allocated to you hasn't had a reading logged (from any source) in the last 7 days, you'll get an in-app and push reminder to log one. See your alerts on My Notifications.
- If a vehicle goes 21 days with no reading at all, it's flagged as a servicing blind spot and escalated to whoever your workspace has subscribed to that alert (typically fleet managers) — not just to you.
Connected pages
- Allocation Manager — where a vehicle is allocated to you in the first place; this page only shows vehicles with an open user allocation there.
- Asset Manager — the full record for the vehicle, including its servicing status once your reading updates it.
- Start a Prestart — also records a meter/odometer reading (as part of a daily check) and feeds the same servicing engine; a fresh prestart reading counts as "recent" here too.
Tips & common mistakes
- Vehicle not showing up? You need an open allocation to it — check with whoever manages the Allocation Manager if you think it should be assigned to you. With no open allocation, neither the dashboard card nor the My Work Log tab appears.
- Reading rejected? It can't go backwards — double check you're not re-entering an old figure or transposing digits.
- Doing daily prestarts on the vehicle already? You don't need to double up here — a prestart reading keeps the vehicle "fresh" and the weekly reminder won't fire. This page is mainly for vehicles that skip prestarts.